Resignation Letter Format: What To Do and What to Avoid

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In the journey of your career, there may come a time when you need to move on to new opportunities or face circumstances that require you to resign from your current job. Whatever the reason, resigning from a job is a significant step, and it’s essential to do it professionally and gracefully. One crucial aspect of this process is the resignation letter format. In this blog post, we will explore the importance of a well-crafted resignation letter and provide you with various resignation letter formats and tips to help you leave your current job on a positive note and also available for this format resignation letter in Hindi.

There are many examples of resignation letter format like resignation letter to principal, accepted her seclusion with resignation, westerville teacher resigns etc…

resignation letter in hindi

What to include in a resignation letter format

Writing a professional resignation letter plays a crucial role in ensuring a positive tone as you get ready to move on from your current job. Here’s a breakdown of what you should include in your resignation letter:

1. Situation

You’ll need to send your resignation letter format to either your boss or someone in the HR department. However, there might be situations where you want to address it to a broader group, like your entire team, department, or the whole organization. When it comes to the greeting, you can stick with the typical formal approach clarity in business letters by addressing the person by their full name, like “Dear Mannu.

Read More: Letter Format Informal

2. Your intention and departure date

The main part of your resignation letter format word must distinctly express your desire to resign and specify the date of your forthcoming departure. While a standard notice period is typically two weeks, it’s possible, depending on your situation, to either depart from your position immediately or provide a more extended notice.

Include your current job title and the name of the company in your communication. Additionally, you can mention any tasks or obligations you must fulfill before your departure, such as ongoing projects or pending payments.

Example: I am writing to inform you of my decision to resign from my position as a maths teacher with the D.V.N Public School, effective July 22.

3. Your reason(s) for leaving

While it’s important to offer your employer a clear reason for your departure in your resignation letter, there’s no requirement to delve into extensive personal specifics. Maintain a civil and professional tone throughout the letter.

Resignation due to illness letter template

[Your Name]

[Your Address]

[City, State, ZIP Code]

[Your Email Address]

[Your Phone Number]

[Date]

[Supervisor’s Name]

[Company Name]

[Company Address]

[City, State, ZIP Code]

Dear [Supervisor’s Name],

It is with a heavy heart that I must resign from my position as [Your Job Title] at [Company Name], effective [Last Working Day, typically two weeks from the date of the letter].

Over the past [Duration of Employment], I have had the privilege of working with an incredible team and contributing to the success of [Company Name]. However, due to unforeseen health challenges, I find myself unable to continue my duties effectively.

This decision has not been easy for me, as I have greatly enjoyed my time here and the opportunities I have been given. I have appreciated the support and camaraderie of my colleagues, and I will miss being a part of this wonderful organization.

Please let me know how I can assist in this transition process. You can reach me via email at [Your Email Address] or by phone at [Your Phone Number] if you require any further information or clarification.

Once again, I apologize for any inconvenience this may cause and appreciate your understanding of my situation.

Thank you for your understanding.

Sincerely,

[Your Handwritten Signature] [Your Typed Name]

4. A thank you

Expressing appreciation for your company can establish a positive atmosphere during your remaining time at the organization and contribute to maintaining a strong professional relationship after you leave.

Example: I feel immense gratitude for the chance I’ve had over the last couple of years, to collaborate closely with you and your team. This period has been truly enriching, and I’ve gained a wealth of knowledge and experience.

resignation letter in hindi

5. An offer to assist with the transition

In this situation, you might consider extending a general offer of support to your employer to facilitate a smooth transition for the incoming employee. There’s no need to specify particular actions; a simple willingness to assist suffices.

6. Your contact information

If you haven’t already provided your personal information at the beginning or within the content of your resignation letter, you should add it right after your signature. This should encompass your current role within the organization, followed by your professional contact information. Additionally, you may include your personal contact details to facilitate communication with the company even after your departure.

What not to include in your letter

What you choose to incorporate into your resignation letter will guide you in recognizing what to steer clear of. For instance, it’s advisable to refrain from providing an extensive rationale for your decision to depart from your role.

Similarly, just as it’s crucial to maintain a respectful and professional tone while expressing gratitude in your resignation letter, it’s equally important to steer clear of any negative comments—whether about your job, colleagues, or other aspects. The purpose of the resignation letter is to exit your position on amicable terms, so anything contrary to this should be omitted from your letter. Once again, consult the provided resignation letter examples for reference.

Examples of resignation letters

Here is an example of a straightforward resignation letter and a resignation letter with a two-week notice period.

1. Standard Resignation Letter

[Your Name]
[Your Address]
[Your Phone Number]
[Date]

[Supervisor’s Name]
[Company Name]
[Company Address]

Dear [Supervisor’s Name],

I am writing to formally resign from my employment as [Your Job Title] at [Company Name] as of [Last Working Day, typically two weeks from the date of the letter],

I value the opportunities and experiences I’ve had while working at [Company Name].

Thank you again for the support and guidance throughout my tenure here.

Sincerely,
[Your Handwritten Signature]

2. Email (Simple resignation letter sample)

Subject: Resignation – [Your Name]

Dear [Supervisor’s Name],

I am writing to formally resign from my employment as [Your Job Title] at [Company Name], effective [Last Working Day, typically two weeks from the date of the email].

I want to express my gratitude for the opportunities and experiences I’ve had at [Company Name].

Thank you for your understanding, and I appreciate your support during my time here.

Best regards,
[Your Name]

3. Personal reason resignation letter format

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Your Email Address]
[Your Phone Number]
[Date]

[Supervisor’s Name]
[Company Name]
[Company Address]
[City, State, ZIP Code]

Dear [Supervisor’s Name],

I am writing to formally resign from my employment as [Your Job Title] at [Company Name], effective [Last Working Day, typically two weeks from the date of the letter].

I want to express my deep gratitude for the opportunities and support I’ve received at [Company Name].

Iam dedicated to facilitating a smooth handover of my duties and will remain accessible to provide any necessary assistance throughout this transition

Thank you once again for the valuable experiences I’ve gained here.

Sincerely,
[Your Handwritten Signature]
[Your Typed Name]

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